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WfMHubvsDeputy

The Deputy alternative with HR built in, not bolted on.

Deputy is a powerful scheduler, but onboarding and document management sit in a £2-per-user HR add-on and the Bradford Factor costs extra. WfMHub includes HR, holiday, TOIL and the Bradford Factor, for less.

Start free trial See the full comparison

14-day free trialNo card neededRolling monthly, no lock-in

£6.75Deputy Core + HR add-on, per user/month

£5WfMHub with HR, per user/month

4features Deputy charges extra for that WfMHub includes

30 daysnotice to leave; Deputy annual plans can't be reduced

The short version

Strong rotas either way. Only one includes the HR.

Choose WfMHub if…

You want HR records, documents and performance reviews in the same plan as the rota
You want the Bradford Factor and UK bank holidays without extra add-ons
You want a rolling monthly contract without paying a year upfront
You want UK-based support

Deputy may suit you if…

You need demand forecasting and labour budgets
You want a shared kiosk clock with face recognition

What switching looks like

Start a free 14-day trial; no card, every module on
Import your staff from a CSV export in minutes
Your trial converts in place: same data, logins and web address
Rolling monthly once you're live, with 30 days' notice

Price

What you'd pay: WfMHub vs Deputy

Move the slider to your headcount. Published list prices only: no "contact sales" guesswork.

How many employees?

25 employees

150100150200250

Per month Per year

Published list prices, excluding VAT, for the plan that covers the same features. Where a vendor needs several plans or add-ons for that, they are added up. Sources and assumptions are below.

Deputy Core is £4.75 per user per month on monthly billing (£4.25 if you commit to a year, paid upfront with no reductions). Onboarding, documents, e-signatures and performance notes are the HR add-on at £2 per user, charged for every user. Monthly plans have a £20 minimum spend.

Feature by feature

WfMHub vs Deputy: the full comparison

47 features across rotas, time and attendance, leave, HR, payroll and the platform itself.

Show differences only

atlasHR and WfMHub compared with Deputy
Feature	atlasHR · WfMHubby SA12	DeputyShift scheduling
Trial & terms
Free trial	14 days, no card	Up to 31 days, no card
Contract	Rolling monthly, 30 days' notice	Monthly (£20 minimum) or annual
Rotas & scheduling
Drag-and-drop rota builder	Included	Included
Rota templates & repeat patterns	Included	Included
Open shifts staff can claim	Included	Included
Shift swaps	Included	Included
Staff availability	Included	Included
Labour cost on the rotaSee wage cost as you build the rota	Included	Included
Auto-fill / AI scheduling	Paid add-on or higher plan	Included
Multiple sites	Included	Included
Time & attendance
Clock in/out on a phone	Included	Included
GPS / geofenced clocking	Included	Included
Shared kiosk / tablet clock	Not offered	Included
Photo at clock-in	Included	Included
Timesheets & approvals	Included	Included
Break tracking	Included	Included
Overtime	Included	Included
Working Time DirectivesRest breaks, 11-hour rest, 48-hour week	Included	Partly / limited
Holiday & absence
Holiday requests & approvals	Included	Included
UK bank holidays built in	Included	Partly / limited
Pro-rata entitlements	Included	Included
Time off in lieu (TOIL)	Included	Included
Sickness recording	Included	Included
Bradford Factor	Included	Paid add-on or higher plan
Return-to-work forms	Included	Not published
Core HR
Employee records	Included	Included
Employee self-service	Included	Included
Onboarding	Included	Paid add-on or higher plan
Document storage	Included	Paid add-on or higher plan
E-signatures	Paid add-on or higher plan	Paid add-on or higher plan
Contract & letter templates	Included	Partly / limited
Performance reviews	Included	Partly / limited
Training & certificate tracking	Included	Included
Expenses	Included	Not published
Recruitment / careers page	Included	Paid add-on or higher plan
Disciplinary & grievance cases	Included	Not published
Right-to-work checks	Included	Partly / limited
Announcements & team chat	Included	Included
Reports & analytics	Included	Included
Payroll
Built-in UK payroll (PAYE/RTI)	Not offered	Not offered
Payroll software integrationsXero, Sage, QuickBooks and similar	Included	Included
Platform & support
iPhone app	Included	Included
Android app	Included	Included
UK/EU data hosting	Included	Included
Two-factor sign-in	Included	Included
Single sign-on	Included	Included
Open API	Included	Included
Multiple companies / agencies	Included	Included
White-label branding	Included	Partly / limited

IncludedIncludedPartly / limitedPartly / limitedPaid add-on or higher planPaid add-on or higher planNot offeredNot offeredNot publishedNot published

Competitor information comes from each vendor's own website, help centre and price pages, checked on 19/10/2026. Prices are in pounds sterling, excluding VAT; where a vendor only publishes US dollars we converted at the rate shown on its page. "Not published" means we couldn't confirm it either way. Spotted something out of date? Tell us and we'll correct it. Full sources are listed on each comparison page.

Fair's fair

Where Deputy is strong

Reviewers consistently praise ease of use, especially rota building, shift swapping and the staff app. Capterra UK rates it 4.6/5 (773 reviews); its iOS app is 4.8/5 on the UK App Store and its Android app 4.7/5 on Google Play. [source]
Users like the clock-in/out and time-and-attendance tools. Deputy offers GPS geofencing and photo verification on all plans, with facial-recognition kiosks on Core and above. [source]
Deep scheduling automation for shift-based businesses: demand forecasting, wage and labour budgets, auto-scheduling and configurable fatigue/overtime alerts (Core and above). [source]
Low entry price per user with published GBP pricing and no extra charge for additional locations. [source]
Mature security credentials (ISO 27001, SOC 2 Type II, UK Cyber Essentials), MFA for all users, and a UK AWS hosting region. [source]

Why teams look elsewhere

Common themes in Deputy reviews

Trustpilot reviewers frequently complain about slow or AI-generated support replies and difficulty reaching a human. Deputy's own plan matrix shows phone support as 'Outbound only' (none on Lite) and live chat limited to 90 days on Lite and Core. [source]
Billing complaints recur on Trustpilot: add-on charges, auto-renewals, and being billed for former staff not archived. Deputy's terms bill every non-archived user, and annual plans can't be refunded or reduced. [source]
Total cost climbs with add-ons. HR (£2.00), Analytics+ (£1.00) and Messaging+ (£1.40) are each charged per user per month, and SSO needs the Pro plan. [source]
No built-in UK payroll; UK customers need a separate payroll product. [source]
Reviewers report integration glitches and data-sync issues, and say the mobile app is less capable than desktop and sometimes slow. [source]

Why WfMHub

Everything Deputy sells as extras, in one plan

Deputy's UK prices are clear: Core is £4.75 per user per month on monthly billing, and its HR add-on is another £2 per user for every user in the account. The Bradford report needs Analytics+, the HR add-on or Pro, and Deputy asks managers to add UK bank holidays by hand.

WfMHub is £5 per user with the rota, offline clocking, holiday and TOIL, absence with the Bradford Factor and a document drive together, on a rolling monthly contract.

Try it free Book a demo

oakfield.wfmhub.co.uk/rota

The WfMHub rota calendar for Oakfield Kitchens: a week of colour-coded kitchen, front-of-house and bar shifts across two sites, two unassigned open shifts, 29 published shifts, 215 hours and £2,888.04 total labour cost

14:52

The WfMHub staff app home screen: clocked in at Market Street Café with GPS accuracy of 9 metres, a running shift timer, Clock out and Start break buttons, and today's shift

FAQ

WfMHub vs Deputy: your questions

Is WfMHub cheaper than Deputy?

For rotas, time and attendance and HR together, yes. Deputy Core plus its HR add-on is £6.75 per user per month on monthly billing; WfMHub is £5 per user (both excluding VAT; WfMHub also has a one-off set-up fee per user).

Does WfMHub do auto-scheduling like Deputy?

WfMHub's DAVE add-on drafts rotas from your recent patterns for a manager to approve. It doesn't forecast demand from sales data; Deputy does.

Can staff clock in on a shared tablet?

Not with WfMHub: each employee clocks in on their own phone (with an optional GPS site check and selfie) or on the website. Deputy offers a kiosk.

How do I switch from Deputy?

Export your employees and import them as a CSV, recreate your shift templates, and you're ready to publish. The trial keeps everything.

Get started today

Get the HR without the add-ons. Try it free.

Start a free trial and have your team set up in minutes, or book a 20-minute demo and we'll show you on your own shift patterns.

Start your free trial Book a 20-minute demo