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When I Work alternative

WfMHubvsWhen I Work

The When I Work alternative made for UK teams.

When I Work is a US scheduling app billed in dollars, with no HR module. WfMHub is built in the UK for UK rules, with rotas, clocking and HR together.

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14-day free trialNo card neededRolling monthly, no lock-in

9features WfMHub includes that When I Work doesn't offer

6more it sells as add-ons

£ GBPbilled in pounds, not US dollars

UKservers, support hours and rules

The short version

A US scheduler, or a UK people platform?

Choose WfMHub if…

You want HR records, holiday, absence and documents alongside the rota
You want UK data hosting and support in UK hours
You want UK rules built in: bank holidays, TOIL, Bradford Factor, Working Time Directives
You use Xero Payroll UK

When I Work may suit you if…

Your operation is mainly in the US

What switching looks like

Start a free 14-day trial; no card, every module on
Import your staff from a CSV export in minutes
Your trial converts in place: same data, logins and web address
Rolling monthly once you're live, with 30 days' notice

Feature by feature

WfMHub vs When I Work: the full comparison

47 features across rotas, time and attendance, leave, HR, payroll and the platform itself.

Show differences only

atlasHR and WfMHub compared with When I Work
Feature	atlasHR · WfMHubby SA12	When I WorkShift scheduling
Trial & terms
Free trial	14 days, no card	14 days, no card
Contract	Rolling monthly, 30 days' notice	Monthly or annual; charged in US$
Rotas & scheduling
Drag-and-drop rota builder	Included	Included
Rota templates & repeat patterns	Included	Included
Open shifts staff can claim	Included	Included
Shift swaps	Included	Included
Staff availability	Included	Included
Labour cost on the rotaSee wage cost as you build the rota	Included	Included
Auto-fill / AI scheduling	Paid add-on or higher plan	Included
Multiple sites	Included	Included
Time & attendance
Clock in/out on a phone	Included	Paid add-on or higher plan
GPS / geofenced clocking	Included	Paid add-on or higher plan
Shared kiosk / tablet clock	Not offered	Paid add-on or higher plan
Photo at clock-in	Included	Paid add-on or higher plan
Timesheets & approvals	Included	Paid add-on or higher plan
Break tracking	Included	Paid add-on or higher plan
Overtime	Included	Paid add-on or higher plan
Working Time DirectivesRest breaks, 11-hour rest, 48-hour week	Included	Partly / limited
Holiday & absence
Holiday requests & approvals	Included	Included
UK bank holidays built in	Included	Not published
Pro-rata entitlements	Included	Partly / limited
Time off in lieu (TOIL)	Included	Not published
Sickness recording	Included	Included
Bradford Factor	Included	Not offered
Return-to-work forms	Included	Not offered
Core HR
Employee records	Included	Partly / limited
Employee self-service	Included	Included
Onboarding	Included	Partly / limited
Document storage	Included	Partly / limited
E-signatures	Paid add-on or higher plan	Not offered
Contract & letter templates	Included	Not offered
Performance reviews	Included	Not offered
Training & certificate tracking	Included	Partly / limited
Expenses	Included	Not offered
Recruitment / careers page	Included	Not offered
Disciplinary & grievance cases	Included	Not offered
Right-to-work checks	Included	Not offered
Announcements & team chat	Included	Included
Reports & analytics	Included	Included
Payroll
Built-in UK payroll (PAYE/RTI)	Not offered	Not offered
Payroll software integrationsXero, Sage, QuickBooks and similar	Included	Partly / limited
Platform & support
iPhone app	Included	Included
Android app	Included	Included
UK/EU data hosting	Included	Not offered
Two-factor sign-in	Included	Included
Single sign-on	Included	Included
Open API	Included	Included
Multiple companies / agencies	Included	Partly / limited
White-label branding	Included	Not published

IncludedIncludedPartly / limitedPartly / limitedPaid add-on or higher planPaid add-on or higher planNot offeredNot offeredNot publishedNot published

Competitor information comes from each vendor's own website, help centre and price pages, checked on 19/10/2026. Prices are in pounds sterling, excluding VAT; where a vendor only publishes US dollars we converted at the rate shown on its page. "Not published" means we couldn't confirm it either way. Spotted something out of date? Tell us and we'll correct it. Full sources are listed on each comparison page.

Fair's fair

Where When I Work is strong

Ease of use and an intuitive interface are the most-cited strengths on G2 (G2 ease-of-use score 8.7 on its employee scheduling category page). [source]
Low entry price: published per-user prices from US$2.50 (£1.88) per user/month with unlimited users and a 14-day no-card trial; Capterra reviewers frequently describe it as affordable. [source]
Reviewers praise shift swapping, staff picking up open shifts themselves and prompt shift/time-off notifications. [source]
Highly rated mobile apps: 4.7 on the UK App Store (1,218 ratings) and 4.7 on Google Play (76.5k reviews). [source]
Capterra's review summary reports roughly 90% positive sentiment and most reviewers praising support responsiveness during setup and troubleshooting. [source]

Why teams look elsewhere

Common themes in When I Work reviews

Reliability: Capterra's review summary lists recurring glitches/crashes and app instability; G2's summary notes occasional performance issues such as slow loading. [source]
Notifications/alerts described by Capterra reviewers as inconsistent (delayed or missed) or, for others, too frequent. [source]
Billing complaints: Trustpilot reviewer could not get help after missing an annual-plan change deadline; vendor policy is no refunds and seats are sold in bundles of 5 or 10 (a Capterra reviewer also complained about buying seats in groups of 5). [source]
Permission controls described as too coarse in Capterra's review summary; G2 reviewers dislike changes to shift blocking/drag-and-drop and find the colour options overwhelming. [source]
Time clock is an extra-cost add-on (+£1.13 to £1.50 per user/month) despite the pricing FAQ saying every plan includes time and attendance. [source]

Why WfMHub

UK rules, UK hours, UK pounds

When I Work is a capable scheduler, but it bills in US dollars, hosts data mainly in the US and supports customers in US Central hours. It has no HR module, and its payroll links are for US, Canadian and Indian payroll.

WfMHub keeps everything in pounds and in the UK: the rota and offline clocking, plus HR records, holiday with UK bank holidays, TOIL, the Bradford Factor and a document drive.

Try it free Book a demo

oakfield.wfmhub.co.uk/rota

The WfMHub rota calendar for Oakfield Kitchens: a week of colour-coded kitchen, front-of-house and bar shifts across two sites, two unassigned open shifts, 29 published shifts, 215 hours and £2,888.04 total labour cost

14:52

The WfMHub staff app home screen: clocked in at Market Street Café with GPS accuracy of 9 metres, a running shift timer, Clock out and Start break buttons, and today's shift

FAQ

WfMHub vs When I Work: your questions

How is pricing different?

When I Work bills in US dollars and sells the time clock as an add-on, and it has no HR module, so you'd need a separate HR system. WfMHub includes rotas, clocking and HR in one plan in pounds, with atlasHR from £2.50 per user.

Where is WfMHub's data hosted?

On UK servers, with backups in London.

Does WfMHub connect to UK payroll?

Approved hours can be pushed into Xero Payroll UK from each payroll run, or exported as a CSV of gross pay for any payroll provider.

How do I switch?

Export your team and import them as a CSV, set up your sites and shift templates, and publish. The free trial keeps everything.

Get started today

Built for UK teams. Try it free.

Start a free trial and have your team set up in minutes, or book a 20-minute demo and we'll show you on your own shift patterns.

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