Rotas & Scheduling

Intelligent Scheduling Made Simple

Creating rotas manually is time-consuming and error-prone. Our intelligent Scheduling system automates the entire process, considering employee skills, availability, preferences, and contractual hours whilst ensuring you meet business demand and comply with Working Time Regulations.

AI-powered demand forecasting predicts staffing needs based on historical data. Auto-fill functionality creates optimal rotas in seconds. Employees view their shifts on mobile, swap shifts with colleagues, and pick up available overtime—all with manager approval built in.

AI-powered auto-scheduling
Conflict detection and resolution
Self-service shift swaps and bidding
Mobile access for employees

Advanced Scheduling Features

Auto-Fill Scheduling

Define your demand and let AI create optimal rotas automatically. The system considers skills, hours, preferences, and labour laws to build conflict-free schedules in seconds.

Conflict Detection

Real-time validation prevents double-booking, ensures rest breaks, and flags skill mismatches. Warnings appear instantly when creating shifts that violate rules or regulations.

Shift Swaps

Employees request shift swaps through the mobile app. System validates the swap meets all rules. Managers approve or decline with one tap. Automatic notifications keep everyone informed.

Template Library

Save successful rotas as templates. Roll forward week-on-week or apply seasonal patterns. Copy and adjust rather than starting from scratch every time.

Demand Forecasting

AI analyses historical sales, footfall, and seasonal patterns to predict staffing needs. Schedule the right number of people at the right times to maximise efficiency.

Instant Communication

Publish rotas directly to employee mobile apps. Automatic notifications for new schedules, shift changes, and available overtime. Two-way messaging for shift-related questions.

Transform Your Scheduling Process

90% Faster rota creation

Zero WTR compliance breaches

15% Reduction in labour costs

Intelligent scheduling doesn't just save time—it optimises your entire workforce. By matching supply with demand, you reduce overstaffing whilst ensuring customer service levels. Employees enjoy fairer, more predictable rotas, leading to higher satisfaction and lower turnover.