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Rotas & scheduling

Rotas & scheduling

Rotas in minutes. Not Sunday nights.

Drag shifts into place, watch the wage bill update as you go, and let WfMHub flag double-bookings, holidays and rest-break problems before you hit publish.

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oakfield.wfmhub.co.uk/rota

The WfMHub rota calendar for Oakfield Kitchens: a week of colour-coded kitchen, front-of-house and bar shifts across two sites, two unassigned open shifts, 29 published shifts, 215 hours and £2,888.04 total labour cost

Rotas & scheduling

Everything a rota needs, nothing it doesn't

Built for shift teams across one site or many, with 12 rota reports when you need the numbers.

Drag-and-drop builder

Week, day and month views by person or site. Drag to move, drop on a colleague to reassign, resize in the day view.

Templates & repeating shifts

Save your usual shifts as templates and repeat them daily, weekly or monthly, then edit just one shift or this and every future one.

Open shifts staff pick up

Post an open shift and staff pick it up from their phone. Claims are checked for clashes and leave, and can need your approval.

Live labour cost

See the £ cost of every day and the whole period as you build, from each person's position rate, hourly rate or salary.

Working Time Directives

Shift length, rest breaks, 11 hours' rest and the 48-hour week are checked as each shift is added, warning or blocking by your sector.

Publish & notify

Shifts stay as drafts until you publish. Then everyone on the rota gets a push notification on their phone and, if you like, an email.

Holiday & availability built in

Approved holiday takes people off their shifts automatically, and staff mark the days they can't work from the app.

Live "who's in" board

Today's staff at a glance: expected, clocked in, on a break or gone home. Refreshes every 30 seconds.

AI rota drafts

With the DAVE add-on, AI learns from your recent rotas and drafts up to five weeks for you to check and publish.

How it works

From blank week to published rota

Set up sites & shifts

Add your sites, positions and pay rates, and save your usual shifts as templates.

Build the week

Drag shifts onto people or post open shifts. Cost and clash checks update as you go.

Publish

One click sends it to everyone's phone with a push notification. Drafts stay private until then.

Run the day

Staff clock in against their shifts and the live board shows who's in.

Compare

Rota features compared

How WfMHub's rota stacks up against the scheduling tools UK teams most often look at.

Rotas & scheduling: atlasHR and WfMHub compared with other platforms
Feature	atlasHR · WfMHubby SA12	DeputyShift scheduling	RotaCloudRotas & attendance	PlandayRotas & workforce	ConnecteamFrontline staff app	BrightHRHR software + advice	When I WorkShift scheduling	BreatheSME HR software
Trial & terms
Free trial	14 days, no card	Up to 31 days, no card	30 days	30 days, no card	14 days, no card	No free trial (free Rota Lite)	14 days, no card	14 days, no card
Contract	Rolling monthly, 30 days' notice	Monthly (£20 minimum) or annual	No contract	Plus: 12 months, auto-renews	Monthly or annual; charged in US$	24–60 months, 6 months' notice	Monthly or annual; charged in US$	Rolling monthly
Rotas & scheduling
Drag-and-drop rota builder	Included	Included	Included	Included	Included	Included	Included	Paid add-on or higher plan
Rota templates & repeat patterns	Included	Included	Included	Included	Included	Included	Included	Paid add-on or higher plan
Open shifts staff can claim	Included	Included	Included	Included	Included	Included	Included	Paid add-on or higher plan
Shift swaps	Included	Included	Included	Included	Included	Not published	Included	Paid add-on or higher plan
Staff availability	Included	Included	Included	Included	Included	Partly / limited	Included	Paid add-on or higher plan
Labour cost on the rotaSee wage cost as you build the rota	Included	Included	Included	Included	Partly / limited	Included	Included	Paid add-on or higher plan
Auto-fill / AI scheduling	Paid add-on or higher plan	Included	Partly / limited	Included	Included	Not published	Included	Not published
Multiple sites	Included	Included	Included	Included	Included	Partly / limited	Included	Paid add-on or higher plan
Time & attendance
Working Time DirectivesRest breaks, 11-hour rest, 48-hour week	Included	Partly / limited	Partly / limited	Included	Partly / limited	Not published	Partly / limited	Not published
Clock in/out on a phone	Included	Included	Paid add-on or higher plan	Included	Included	Included	Paid add-on or higher plan	Paid add-on or higher plan
Timesheets & approvals	Included	Included	Paid add-on or higher plan	Included	Included	Included	Paid add-on or higher plan	Paid add-on or higher plan

IncludedIncludedPartly / limitedPartly / limitedPaid add-on or higher planPaid add-on or higher planNot offeredNot offeredNot publishedNot published

Competitor information comes from each vendor's own website, help centre and price pages, checked on 19/10/2026. Prices are in pounds sterling, excluding VAT; where a vendor only publishes US dollars we converted at the rate shown on its page. "Not published" means we couldn't confirm it either way. Spotted something out of date? Tell us and we'll correct it. Full sources are listed on each comparison page.

WfMHub vs Deputy WfMHub vs RotaCloud WfMHub vs Planday WfMHub vs Connecteam atlasHR vs BrightHR WfMHub vs When I Work

FAQ

Questions about rotas & scheduling

Can staff see the rota on their phones?

Yes. In the WfMHub staff app they see their week, get directions to the site, accept a shift or say they can't work it, ask to swap, and pick up open shifts. Publishing the rota sends them a push notification.

Does it follow Working Time Directives?

Yes. As each shift is created or assigned, WfMHub checks shift and day length, rest breaks, 11 hours' rest since the previous shift, the 48-hour week and consecutive days. Rules warn or block depending on your sector, and a permitted manager can override.

Can I see what the rota will cost?

Yes. WfMHub totals the cost of each day and the whole period as you build, using each person's position rate, hourly rate or salary.

Can I copy last week's rota?

Use shift templates and repeating shifts for regular patterns, or duplicate individual shifts. With the DAVE AI add-on, WfMHub can draft up to five weeks of shifts from your recent rotas for you to approve.

Is there a free trial?

Yes: 14 days with every module switched on and no card needed. You can load example staff to try it, then remove them in one click.

Get started today

Publish next week's rota before lunch.

Start a free trial and have your team set up in minutes, or book a 20-minute demo and we'll show you on your own shift patterns.

Start your free trial Book a 20-minute demo